Due to our tremendous growth SchoolCity is currently seeking a hardworking, accountable, and self-motivated individual with 1+ years experience who is willing to step up to the plate. K–12 experience is ideal, but if you have experience in RFP’s from another industry, we are willing to consider as well. Some travel may be required. In this role, you will provide essential support to the sales department at a rapidly growing educational software company. The responsibilities include, but are not limited to, the development of business proposals; conceptualize and form replies to questions; work with internal departments/teams to create strategic responses to prospective Requests for Proposals (RFP’s) to ensure a cohesive and strategic response. This position also manages the development of the proposal ensuring response is organized, persuasive, and accurate by communicating with all company departments and developing an awareness of company practices, technologies, vendors, and the industry as a whole.

SchoolCity promotes a very dynamic and exciting work environment providing tremendous opportunity for personal growth and advancement.


  • Assists with the development of proposals, bids, quotations, or other documents describing SchoolCity products and services in response to requests from prospective clients
  • Collaborates with internal staff from multiple departments such as sales, marketing, HR, technical/product teams to ensure content is complete and accurate
  • Recommends enhancements to the organization's products or services based on inquiries from prospects
  • Strategic content creation of business and product documents including RFP, RFI, RFQ, etc.
  • Responsible for the maintenance and enhancement of proposal templates, document library and FAQ repository
  • Obtain executive, legal, and financial approvals for document responses as appropriate
  • Approach work with meticulous detail, owning the roles of tactician and strategist
  • Delegate project elements to other internal team members as needed and appropriate
  • Produce high quality proposal packages for submission to prospective customers
  • Taking multiple elements of feedback from various departments and consolidating into a concise response while ensuring adherence to corporate messaging, branding, and technical content accuracy
  • Working closely with Managers and Directors to identify and qualify various proposal requests (RFP’s, RFI’s, RFQ’s)
  • Cross-trained with the Implementation department (Implementation Specialist)

Ideal Qualifications:

  • Tech savvy and quick study
  • Strong verbal communications and superior written communication skills
  • Excellent organizational and interpersonal skills
  • Have a passion for education and bringing technology into the classroom
  • Ability to work collaboratively and effectively with diverse staff, colleagues, and customers
  • Ability to maintain confidentiality
  • Team player
  • Self starter
  • Experience and proficiency with Google G Suite products
  • Experience and proficiency with Microsoft Office Suite products
  • Experience in K-12 educational software and/or a related educational field
  • Demonstrated success at managing multiple tasks in a fast-paced environment


  • Bachelor's degree preferred
  • 1+ years of K-12 Educational experience
  • Demonstrated track record of successfully writing and managing proposals in response to RFP’s
  • Strong general computer skills
  • Experience and proficiency with Google G Suite products
  • Experience and proficiency with Microsoft Office Suite products
  • Ability to work independently to build process and systems around proposal and RFP management
  • Able to multitask on projects and tasks while working independently and efficiently
  • Self-motivated, perceptive, and organized
  • Excellent communication skills
  • Able to adapt to new processes and systems quickly, and identify opportunities for improvement
  • Customer Service Mindset

Job Location:
Santa Clara, CA, USA

Resumes to:

SchoolCity is dedicated to protecting student data and proudly displays our iKeepSafe Privacy Certifications for Children's Online Privacy Protection Act (COPPA), Family Educational Rights and Privacy Act (FERPA), and California Student Privacy Certification (CSPC).